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Employment

Coordinator, Meetings and Educational Services

 

Manages and oversees the integrated logistical and administrative support needs of IDFA conferences, workshops, webinars and/or association-related/sponsored events.


Responsibilities include, but are not limited to:

  1. Participate in the planning and establishment of goals and objectives for meetings, conferences, and/or trainings, with respect to budgets, sponsorships, marketing plans, speakers, facilities, technology, equipment, logistical requirements, and other related issues
  2. Create RFPs, evaluate responses and make recommendations
  3. Handle registration for all conferences, workshops and webinars
  4. Develop promotional and on-site materials in conjunction with the Communications Department
  5. Correspond with exhibitors, sponsors, speakers and attendees as needed
  6. Liaison with meeting venues regarding all logistics and attendee needs
  7. Liaison with AV companies for technological needs
  8. Arrange transportation as needed
  9. Coordinate signage for all meetings
  10. Management of meeting within specified budget
  11. Management of logistics requirements as to space, facilities, technology, equipment, lodging, catering, and on-site management
  12. Monitor and coordinate accounting activities as appropriate, and explain, compile and/or forward event-related invoices and reports to accounting staff and management as necessary

 

Job Requirements

  1. Ability to make administrative/procedural decisions and judgments
  2. Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources
  3. High degree of responsibility, initiative and professionalism
  4. Strong interpersonal and communication skills and the ability to work effectively with a wide range of individuals
  5. Ability to create, compose and edit written materials
  6. Ability to negotiate and manage contractual arrangements
  7. Ability to perform complex tasks and prioritize multiple projects
  8. Knowledge of conference facilities, technology and equipment
  9. Ability to gather and analyze statistical data and generate reports
  10. Skill in organizing resources and establishing priorities
  11. Dedication to detail is essential
  12. Proficient in computer and web skills, including but not limited to Microsoft products (Outlook, Word, PowerPoint, etc.)
  13. Excellent customer service
  14. Bachelor’s Degree
  15. 2-3 years of meeting planning experience
  16. Association experience a plus
  17. Experience with exhibits and sponsorships

If interested, please submit your resume and writing sample to Tracy Boyle at tboyle@idfa.org.

 

Coordinator, Regulatory Affairs

 

This position is responsible for providing direct support to the Senior Vice President as well as project support for the regulatory affairs group.

Responsibilities include, but are not limited to:

  1. Draft comments on regulatory issues and proceedings
  2. Draft articles and communications for Association’s website and other venues
  3. Assist with Sr. Vice President administrative requirements
  4. Organize both internal and external meetings
  5. Proof and edit correspondence; maintain department correspondence files
  6. Manage regulatory committee databases
  7. Manage association manuals (both in-house and contracted)

 

Job Requirements

  1. Excellent communication skills both oral and written
  2. Excellent organizational skills, attention to detail, ability to perform complex tasks and to prioritize multiple projects in a fast-paced deadline oriented environment
  3. A high degree of responsibility, initiative professionalism
  4. Strong interpersonal skills and the ability to work effectively with a wide range of individuals
  5. Proficient in computer and web skills, including but not limited to Microsoft products (Outlook, Word, PowerPoint, etc.)
  6. Excellent customer service
  7. Bachelor’s Degree required

If interested, please submit your resume and writing sample to Tracy Boyle at tboyle@idfa.org.

 

Vice President, Member Services and Business Development

 

This is a new position tasked with the overall responsibility for expanding and developing our Member Services Group and the identification and enhancement of the associated sources of revenue. In this role, the individual will manage the Membership Group and the Meetings and Educational Services Group. IDFA has established organizational goals and objectives that, for the Membership Group, include strategic membership growth and the expansion of member services provided to our members and business partners. Also, included in this area, is the introduction of tools and programs that will provide industry and programmatic information and data to our membership in response to their needs. Our Meetings and Educational Services Group is the primary source of the Association’s non-dues revenue. Our objective is to utilize the existing portfolio of meetings and events as the basis for the identification and development of additional opportunities that support our membership and meet their expectations and requirements. In this role, the individual will also be responsible for identifying opportunities to work with external groups to develop partnerships and programs that may appeal to a broader cross-section of the industry.

We are seeking a highly capable and experienced individual with the initiative and expertise to work effectively within the organization to introduce a strategic approach to increasing membership and the associated programs and to evaluate and expand the meetings and events that we operate for our membership and the industry. The individual will be responsible for proactively working with the relevant departments throughout the Association to identify and introduce processes to ensure that IDFA is utilizing current best practices and the most effective technology to accomplish our goals and objectives.

This position will have two direct reports.

 
Job Requirements include:

  1. 15 to 20 years of experience in a trade association or membership-based organization
  2. 5 + years experience in a senior-level management position, involving membership activities and customer service, meetings and event planning and sponsorship and other non-dues revenue programs
  3. College degree
  4. Exceptional communication and presentation skills and experience making presentations to internal and external audiences of varied backgrounds and experiences.
  5. Proficiency and experience in customer service with high standards of timeliness and responsiveness.
  6. Working in a highly collaborative environment where teamwork, collegiality and self-motivation are necessary for success.
  7. Excellent interpersonal skills designed to establish relationships with a broad range of members, partners and other stakeholders
  8. Exceptional problem-solving, prioritization and organizational skills
  9. Disciplined, self-starter who is confident, communicative and reliable
  10. Experience developing and managing relatively large departmental budgets
  11. Experience working with large databases and translating data for use in developing business plans to meet future challenges
  12. Develop organization-wide strategies to increase the value proposition for the Association’s membership
  13. Develop relationships that work across Association’s departments to create collaborative approaches to increasing membership growth and retention
  14. Analyze and disseminate data dealing with current membership trends and projected demographic changes in order to develop, articulate and implement strategies to assist in creating the tools needed to meet the challenges of a changing external environment
  15. Review all meetings, webinars and publications annually to determine their value and relevancy to the Association
  16. Develop strategic understanding of competitive events that impact the Association’s offerings and opportunities, as well as identify potential organizations/association/groups that provide opportunities to co-sponsor or co-locate sources of non-dues revenue
  17. Work closely with members, business partners and other stakeholders to develop relationships with the appropriate decision-makers at those organizations
  18. Participate in the development of a comprehensive program to promote ProFood Tech exhibit sales revenue by coordinating sales offerings to potential partners and stakeholders
  19. Enhance the number of meetings, workshops, seminars and publications offered
  20. Collaborate with the Communications Group to ensure that core themes and messages are delivered consistently to targeted audiences in a manner that is in keeping with the Association’s Brand
  21. Recruit, retain and motivate highly trained and qualified staff
  22. 30% travel encompassing both day trips and overnight stays in order to meet with partners and provide consultative services.


Physical Requirements

  1. Normal office environment requiring use of typical business equipment (e.g., computer, telephone, fax and copier machines); ability to travel to industry events.


If interested, please submit a cover letter and resume to Tracy Boyle at
tboyle@idfa.org.

 
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