Interactive Event Calendar
2012 Spring Board Meetings
May 5-7, 2012
Ponte Vedra Inn & Club | Ponte Vedra Beach, FL
Hotel Information & Directions
Ponte Vedra Inn & Club
200 Ponte Vedra Boulevard
Ponte Vedra Beach, Florida 32082
Phone: (904) 285-1111
The historic Ponte Vedra Inn & Club, stretched along the sparkling Atlantic coastline, has been a northeast Florida landmark since its celebrated opening in 1928. Located in the tony seaside village of Ponte Vedra Beach, just 20 miles southeast of Jacksonville, this time-honored Inn & Club successfully combines award winning lodging, amenities and activities with a warm and friendly atmosphere.
Meeting Registration Per Board Member - $250.00
Golf Tournament - $200.00 per player
Spouse - No Charge
Single/Double Room Per Night - $306.90 (includes taxes)
Check In – 4:00 pm and Check Out – 12:00 Noon
Please make your hotel reservations by calling the hotel directly at (800) 234.7842 by Monday, April 2 and make sure to mention that you are making a reservation under the IDFA room block. If you need any assistance with your reservation, please call Tracy Boyle at (202) 220-3509 or email her at firstname.lastname@example.org.
Saturday, May 5
|11:00 a.m.||Golf Tournament Tee Times
|6:30 – 8:00 p.m.||Welcome Reception
Water Fountain Courtyard
Sunday, May 6
|12:00 – 1:30 p.m.||IDFA Board of Directors Meeting (lunch provided)
|2:00 – 5:00 p.m.||Joint MIF, NCI & IICA Boards of Directors Meeting
Ballroom I & II
|5:30 – 6:30 p.m.||Guest Speaker – Mark Kennedy, Former Congressman & Director/Professor, Graduate School of Political Management at George Washington University
|6:30 – 9:00 p.m.||Reception and Dinner
Surf Club Patio
Monday, May 7
|7:30 – 8:45 a.m.||MIF Board of Directors Meeting (breakfast provided)
|9:00 – 10:00 a.m.||IICA Board of Directors Meeting
|10:15 – 11:15 a.m.||NCI Board of Directors Meeting
Weather and Attire
Average temperature for May is 79-85 degrees during the day and mid to high 60s at night. Attire for all activities is resort casual. Jacket and tie are necessary only if you wish to dine at the Seafoam Dining Room at the Inn.
Jacksonville International Airport (JAX) - 32 miles
Gainesville Regional Airport (GNV) - 65 miles
Orlando International Airport (MCO) - 125 miles
Ponte Vedra Beach is served by the Jacksonville International Airport (JAX). We are pleased to announce American, Delta, and United Airlines as our partners for the 2012 Spring Board Meetings. The following discounts are available:
You can easily access American’s fares and apply this discount by going to www.aa.com to book your flight. Place the below Promotion Code in the promotion code box and your discount will be calculated automatically. This special discount is valid off any applicable published fares listed for American Airlines, American Eagle, and American Connection. International originating guests will need to contact your local reservation number and refer to the Promotion Code.
You may also call 1-800-433-1790 to book your flights, please refer to the Authorization Number blow when you call. Please note there is a reservation service charge for all tickets issued by phone. Please use our preferred partner, American Airlines when you can because of the benefits provided to you as a traveler and to our organization for extended partner value.
Promotion Code: 9652BM
Delta is pleased to offer discounted airfares. Use WorldFile/Ticket Designator NM8D7 to purchase your tickets and discounts from 2 to 7 percent will be applied. Please call 1-800-328-1111 for reservations.
United/Continental Airlines offer discounts off published fares of 2 to 10 percent. Book your reservations online at www.united.com for maximum savings and receive an additional 3 percent discount off the published fares. Click on www.united.com, choose your flight times and access your meeting discounts by inserting ZKZC496527 in the offer code box. Or you may call your travel professional or United Meetings at 1-800-468-7022 ($25 service fee). Refer to Z Code ZKZC and Agreement Code 496527. This information applies to both United and Continental Airlines reservations.
Driving Directions from Jacksonville International Airport
Start out going west on Yankee Clipper Dr. toward Thomas Imeson Ave.
Turn slight left onto Thomas Imeson Ave.
Turn left to stay on Thomas Imeson Ave.
Turn slight left onto Dixie Clipper Dr.
Dixie Clipper Dr. becomes SR-102 E
Merge onto I-95 S toward SR-9A/Jacksonville
Merge onto SR-9A S via Exit 362A
Merge onto SR-202 E/Butler Blvd/J Turner Butler Blvd toward JAX Beaches
Merge onto 3rd St. S/SR-A1A via the exit on the left toward Jacksonville’s Beaches/Ponte Vedra Blvd
Turn right onto 37th Ave S/S 37th Ave
Take the 1st right onto Ponte Vedra Blvd
Ponte Vedra Inn & Club is on the right
Recreation and Local Attractions
Ponte Vedra’s palm fringed white sandy beach provides the ideal setting for a sunrise jog, shell hunting, a picnic lunch or perfecting your tan. Beach chairs, umbrellas, kayaks, bicycles, surf and boogie boards are available for rent.
Two 18-hole courses, the Ocean Course and Lagoon Course. Both courses offer undulating fairways, meandering lagoons, and elevated Bermuda greens that are protected by steep faced bunkers and a prevailing sea breeze.
Fifteen Har Tru Courts with 8 lighted for night play.
The region’s largest spa with 30,000 sq.ft., state-of-the-art facility designed to blend opulence and grandeur with the latest in technologies and therapies. The Spa has more than 100 beauty and pampering services representing a blissful mix of the familiar and the exotic. Go to www.pvspa.com for a full list of treatments.
Oceanfront fitness center featuring more than 8,000 sq.ft. of fitness space on two floors. Includes more than 75 stations of exercise equipment. Resort guests enjoy complimentary usage of the gym.
The recreation department conducts numerous children’s activities such as dinner clubs, movies, organized games and pizza parties.
Playground – located oceanfront at the Surf Club, the children’s playground offers outdoor equipment including swings, slide and hanging rings.
There are four pools at the Inn & Club including a multi-purpose pool featuring youth-friendly water depth, a fun seven foot water slide and a children’s wading pool.
Bicycles are available for rent to explore the beach or the tree shaded lanes of Ponte Vedra.
Cruise the inland waters for trout, flounder and bass or take an exciting deep sea charter into the deep waters for big game.
You can browse the shops at the Ponte Vedra Inn & Club or stroll through the charming seaside village of Ponte Vedra which offers excellent shopping opportunities within minutes of the Inn.
The Atlantic coastline serves as dramatic backdrop for the Ponte Vedra Inn & Club’s signature restaurant – the Seahorse Grille. Located high atop the Surf Club and sporting dramatic ocean views, the Seahorse Grille is a delight for those desiring an upscale-but-casual dining and cocktail experience. The Chef’s culinary styling is New American Fusion which results in bodly inspired flavors and an artfully imaginative menu. Dining Hours: Lunch 11:30 a.m. – 2:00 p.m. Friday through Saturday; Dinner 6:00 – 10:00 p.m. daily; and Late night menu 10:00 – 11:00 p.m. daily. Reservations are recommended.
Seafoam Dining Room
The Seafoam Dining Room, an oceanfront dining classic for more than a half century, has recently received an elegant makeover resulting in a room aglow in plush, sleek romanticism. Its intimate size is designed for only 45 dinner guests. The décor’s dignified grandeur is equaled by a sophisticated menu of European and Continental culinary favorites. Open for dinner, 6:00 - 10:00 p.m., Friday and Saturday. For gentlemen, jackets are required and ties encouraged. Reservations are recommended.
Inn Dining Room
Greeting dawn is certainly more pleasurable with an enjoyable breakfast in the beautifully ornate and historic setting of the Inn Dining Room. Breakfast Daily, 7:00 – 10:30 a.m.
The Golf Club
Overlooking Ponte Vedra’s blue lagoons and famous par-three “island” golf hole, The Golf Club provides a refreshing change of pace where the atmosphere is casual, colorful and fun. This picturesque setting is complemented with an appetizing menu of soups, salads, specialty sandwiches and a bountiful buffet for lunch. The popular and diverse dinner menu features a wonderful selection of steaks, local seafood and daily specials. Dining hours: Lunch 11:30 a.m. – 3:00 p.m. Daily; Dinner 5:30 – 9:00 p.m. Dinner reservations are recommended.
The Club Room
The traditional lobby bar, redefined. Ensconced in dark woodwork, luxurious surroundings of wing chairs and rich fabrics, the new Club room features a bar, billiards table and oversized television. A great location for an after dinner drink and social conviviality.
The Gourmet Shop
A charming café environment sporting casual bistro tables and chairs. The popular Starbucks brand of coffee products is featured along with freshly baked muffins, tarts and the Chef’s own homemade ice cream. A selection of wines and gourmet gifts are also available. The café also features wireless internet access. Hours: 7:00 a.m. – 7:00 p.m. Daily.
Surf Club Patio
It’s delicious, it’s casual and it’s located outdoors under a canopy of colorful umbrellas. Experience oceanfront breezes and azure blue skies while enjoying a wide selection of soups, sandwiches, salads and specials. Lunch Daily – 11:30 a.m. to 2:30 p.m. “weather permitting”.
High Tides Bar
Another beachfront lunch option is the High Tides Bar. Not surprisingly, people watching is the #1 past time at this popular “barefoot and bikini” café. This popular setting specializes in sandwiches, light snacks and frozen specialty drinks. Open Daily – 11:00 a.m. – Dusk “weather permitting”.